Income Module
Recording Income
Income isn’t a separate ledger — it’s a filtered view of your bank transactions, showing only the money that came in. An entry made here or directly in Banking → Transactions is the same record, visible in both places.
Start here
1Before you start
Income doesn’t keep its own records. Every entry you see or create here is read and written straight through to Banking‘s own transaction storage, with direction fixed to inflow — the same bank account list, the same Chart of Accounts categories, the same contacts. There’s no separate copy of anything to get out of sync.
If Banking is unavailable, this module has nothing to read or write — the page shows no entries and saving a new one fails outright. Banking needs to be enabled for Income to work at all.
Because it’s the same underlying data, anything you do in Banking → Transactions for an inflow (edit, delete, reconcile) is immediately reflected here too, and vice versa. Think of Income as a convenient, pre-filtered door into Banking — not a second bookkeeping system.
Record income
2Record an income entry
Click + Record Income. This is the same form Banking’s own “New Transaction” uses, with the direction already fixed to inflow — so it asks for exactly the same fields:
| Field | Notes |
|---|---|
| Income Item | Optional. Picking one auto-fills Account and Source/Payee below — see Speed up entry with Income Items. |
| Source / Payee | Optional link to a real contact — who paid you. |
| Bank Account | Required — which account received the money. |
| Amount | Required, must be greater than zero. |
| Date | Required — the transaction date. |
| Status | Posted, Pending, or Reconciled — see Reference. Defaults to Posted. |
| Account | The Chart of Accounts category this income posts against. Leave as “Auto” and it resolves to your Other Income account. |
| Reference | Optional — invoice number, receipt ID, or similar. |
| Category | Optional free-text tags, comma-separated. |
| Memo | Optional notes. |
Click Record Income. If your company uses double-entry accounting and the entry’s status counts as real money movement (Posted or Reconciled — see Entry statuses), it posts a balanced GL journal immediately: debit the bank account’s cash account, credit whichever category account you picked (or Other Income, by default). A Pending entry skips the journal and the bank balance entirely until its status changes.
The entry now appears in both Income’s own list and Banking → Transactions — there’s nothing further to sync. Editing or deleting it from either page changes the same underlying record.
Common tasks
Speed up entry with Income Items
If you regularly log income from the same source with the same category — salary from a particular employer, recurring interest from a particular account — set it up once as an Income Item in the Items module instead of re-picking the account and contact every time.
On the Record Income form, use the Income Item dropdown. Selecting one fills in the Account field automatically, and fills Source / Payee too if it isn’t already set — you can still change either afterward. Don’t have the item yet? Choose + Create New Income Item… right there to add one on the fly, or manage the full list from Items → Income Items.
Recording income you already received
Got a deposit that already happened and just needs to be on the books? Use the same Record Income form — just set the real date.
Set Date to the day the money actually arrived, not today, and set Status to Posted (or Reconciled if you’ve already matched it against a bank statement). Both post real money and a real GL journal dated to that day — there’s no separate “backdated entry” mode, the date field alone controls it.
Bringing in a batch of income records
Entering income one at a time slow going, or migrating history from somewhere else?
Use Import in the Income toolbar — it opens the same bulk-import wizard used across the app (upload a file, map columns, review, commit). Export next to it downloads everything currently listed as a CSV, including the resolved “CODE · Name” for each entry’s account.
Reference
Entry statuses
Posted and Reconciled both count as real money movement. Pending is the only status that doesn’t — it’s excluded from the GL, the bank account’s balance, and cash-based reports until you move it to Posted or Reconciled.
What this module doesn’t do
Unlike Expense Entries, the Record Income form doesn’t support breaking a single deposit across several category accounts in one entry. If one deposit really covers several categories, record it as separate income entries.
There’s no draft/review/approve cycle here — anyone who can open the form can record a Posted entry that immediately hits the GL. If you need a review step before money is recognized, use the Pending status and change it once confirmed.
Because Income has no storage of its own, there’s no “Income-only” audit trail distinct from Banking’s. Anything visible or editable in Banking → Transactions for an inflow is visible and editable here too, and deleting it in either place removes it from both.