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Drive Module

Storing and Sharing Files in Drive

One place for your company’s documents. Keep them in folders and share each one with exactly the people who need it.

Works with Team Chat

Start here

1Before you start

Open Drive under Operations. My Drive holds what you upload. Shared with me holds what other people have shared with you.

Everything you upload is private until you share it.

Your files

2Create folders and subfolders

  1. Click New folder

    Give it a name and click Create.

  2. Open the folder

    Click its name. The path at the top shows where you are, and you can click any part of it to go back.

  3. Add a subfolder

    Click New folder again while you’re inside. You can keep going, up to 20 levels deep.

Your files

3Upload files or a whole folder

Open the folder you want to upload into, then use Upload files or Upload folder. On a computer you can also drag files and folders straight onto the page.

Uploading a folder keeps its subfolders just as they are on your computer. If the server is busy, the upload waits and tries again by itself, so keep the page open until it finishes.

On phones

Phones can’t choose a whole folder, so add files one group at a time. Opening and downloading folders works everywhere.

Your files

4Share with your team

Click the share icon on any file or folder you own and choose who can open it:

  • Only me: nobody else can open it, including admins.
  • Specific people: tick each person. They get a notification.
  • Everyone in the company: every member can open it.

For each, pick Can view (open and download) or Can add and edit (also add files and subfolders, and rename things). Sharing a folder shares everything inside it, including anything added later.

Common tasks

Download a whole folder

Click the download icon on a folder. Your browser gathers its files and subfolders into one .zip file, up to 2 GB. For anything larger, open the folder and download the parts you need.

Common tasks

Send a folder in Team Chat

On a computer, click the paperclip in Team Chat and choose A folder, or drag a folder into the chat. It’s saved in your My Drive and arrives as one folder card.

Everyone in that chat can open the card, browse its subfolders and download it all. They can only see that folder, not the rest of your Drive. If you delete the message, they lose access but the folder stays in your Drive.

Reference

Who sees what

  • The owner can do everything with what they uploaded.
  • Can view / Can add and edit apply to the people it’s shared with.
  • Company Admins can manage anything that has been shared with them or the company. They can’t see items set to Only me.
Deleting is permanent

There’s no recycle bin yet. Deleting a folder removes everything inside it.

Reference

Limits

  • Each company has 2 GB of Drive storage unless your provider has set a different amount. The bar at the bottom of Drive shows how much is used.
  • Each file can be as large as your server allows. Drive tells you before uploading if a file is too big.
  • Up to 500 files per upload.
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